01
Count how many desks the team needs
Ask each team how many desks they actually need on the busiest day and which functions cannot move. A reception desk, a server cupboard and a quiet place for calls may matter more than a few spare workstations. Put those needs on the plan and ask where they will sit during each phase.
02
Give IT its own move plan
A temporary desk still needs power and a usable network. Ask IT to list what must stay connected, when services can switch over and who will test them. Schedule a check of Wi-Fi, door access and meeting-room equipment with time to recover before people are expected back at their desks.
03
Get the building constraints in writing
Ask facilities management about permitted hours, access and how work areas will be separated. Confirm the approval route for partitions, services or other changes before dates are promised. Where Dubai Development Authority is the relevant authority, its fit-out permit page is a starting point. Have the team check what applies to the work you are proposing.
04
Define what ready means for each phase
Walk the phase before the team returns. Test doors, lights, cooling, data and the equipment people will actually use, and give each outstanding item an owner. If there is nowhere for the team to work safely during noisy or disruptive stages, compare a short temporary move with the cost and complexity of staying put.